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Job Description

Job Title:
Senior Administrative Assistant

Requisition #:
18-00956

Department:
PEDIATRICS

Location:
Stony Brook

Post Date:
8/7/2019

Required Qualifications
  • Associates Degree or certification from an accredited Administrative Assistant program
  • In lieu of a degree, four (4) years of directly related full time experience, or a combination of higher education and experienced totaling four (4) years may be considered. 
  • Must have excellent expressive and written communication skills
  • Must be highly organized and able to multi-task
  • Must be proficient in Microsoft Office Word and Excel

Preferred Qualifications
  • Bachelor’s Degree in related field
  • Administrative Assistant experience in a healthcare setting
  • Proficiency using Microsoft Office PowerPoint and Access

Description

SUMMARY: This position requires the incumbent to provide administrative support to the Department.  This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

 

Job Duties & Essential Functions:

 

  • Schedule meetings and keep calendars.
  • Answer and direct phone calls.
  • Act as liaison with other departments and outside agencies.
  • Handle confidential information and maintain confidential files.
  • Order supplies.
  • Prepare payment requisitions.
  • Open, sort and distribute mail.
  • Coordinate maintenance of office equipment.
  • Make travel arrangements.
  • Plan events and large gatherings.
  • Prepare presentations.
  • Scan and maintain documents and files.
  • Prepare meeting materials and handouts.
  • Assist in day-to-day operations of department.
  • Maintain office environment to ensure productivity.
  • Research issues as needed.
  • Update and maintain databases.
  • Work independently and within a team on special projects. 
  • Perform all other duties as assigned by management.

Special Notes

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.


Application Procedure

Senior Administrative Assistant- Stony Brook Children's Services, UFPC

Location: Stony Brook, NY

Schedule: Full-Time

Days/Hours: Monday-Friday 8:30am-5:00pm. No Weekends Required. 









Important Note:

The Stony Brook Medicine University Physicians website is primarily an informational and educational resource. It should not be used in place of medical advice and recommendations you receive from your health care provider. If you have, or suspect that you have a medical problem or condition, please seek the advice of your health care provider.


Stony Brook Medicine University Physicians provides marketing advice and consultation to the clinical Faculty associated with the University Faculty Practice Corporations (UFPCs). It does not provide medical care directly or indirectly nor does it oversee, direct, manage or supervise the medical care provided by any of the individual Practices. The individual Practices are responsible for the medical care each Practice provides to its patients. Please note that the Practices listed below are separate University Faculty Practice Corporations (UFPCs).